2013 Report details for project: BIS Shared Services

Project name: BIS Shared Services - there are 3 reports for this project: 2013, 2014, 2015
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Organisation: BIS (D3) - see all reports for this organisation
Report year: 2013 (data is from Sept 2012)
Category: Transformation - see all reports for this category
Description: A shared service solution for the BIS network will: - deliver a structural reduction in the cost base; - provide simpler, transparent and more integrated processes across the BIS family of organisations; and - secure continuous cost and process improvement through innovation and the application of a professional business focus. Shared services enables wider business transformation. Greater benefits will be realised as the service matures beyond transactional services to higher value ones. There are opportunities for shared services to support: - transformation of grants processing – a business-critical function that is a particular feature in BIS and its partners, but managed in many different ways with multiple hand-offs that complicate accounting treatment - strategic procurement with effective compliance – managing the >£1bn contract expenditure of BIS and partners much more effectively, to deliver savings that could dwarf those from consolidating transactional services - real benefits from Clear Line of Sight – so that rather than being an initiative about consolidating end-year accounts, it can underpin strategic management of BIS and its partners with timely, accurate, valued and well-aligned financial management information
DCA (RAG): Amber
DCA text: In order to reduce the risks involved with going live the programme has re-phased the go-live for Phase 1 of the programme. On the 1 November 2012 go-live date all services for BIS, Intellectual Property Office and Insolvency Service will transfer to the Shared Services Centre, however they will remain on existing systems, meaning that the major change will be transfer of personnel. All Phase 1 organisations will then move onto the Shared Services systems from 1 April 2013, reducing the number of incidences of change within each organisation and providing increased time to resolve technical issues.
Start date: 2011-04-05
End date: None
Schedule text: The programme successfully transferred services to the Shared Service Centre on 1 November 2012. The first organisations were originally scheduled to move onto a new system from 1 April 2013, however this will now occur between August and October 2013. A decision was made to move the shift to new systems based on the complexity of finalising the design of the new system and ensuring that the appropriate level of accreditation was achieved.
Baseline: £11.26m
Forecast: £11.41m
Variance: 1.33%
Variance text:
Whole Life Cost: £15.54m
WLCost text: The rephasing of the Phase 1 go-live will change the spending profile slightly but will not have any impact on the whole life costs
Notes1:
Notes2:
Sourcefile: BIS_2013.csv

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