2013 Report details for project: DVLA ICT Contract Procurement

Project name: DVLA ICT Contract Procurement - there are 2 reports for this project: 2013, 2014
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Organisation: DFT (D9) - see all reports for this organisation
Report year: 2013 (data is from Sept 2012)
Category: ICT - see all reports for this category
Description: The contract for Driver and Vehicle Licensing Agency's (DVLA) ICT service provision must be replaced by September 2015, when the current contract extension with IBM/Fujitsu runs out. This programme will: Seek to reduce the overall cost of delivery of ICT within DVLA Move away from a single monolithic contract to a supply chain made up of smaller, shorter contracts which avoid lock in to any supplier. We will do this by: a) contributing and aligning to a cross-Government approach b) undertaking preparatory work to specify the form, scope, nature and structure of provision required for the future c) work closely with others across DfT on contracts, data centre consolidation and virtualisation of databases d) planning and scoping the subsequent DVLA procurement activities needed e) delivering the future internal management arrangements needed to manage contract and service delivery (both up to and post 2015).
DCA (RAG): Amber
DCA text: Agency strategy has been re-defined to reflect digital delivery and to give clear context for required structure of contracts moving forward. Engagement Partner to be procured to address lack of in house capability to develop and deliver the delivery of the required contracts. Programme governance has been re-designed to facilitate effective decision making.
Start date: 2011-03-01
End date: 2015-09-30
Schedule text: Contract Let Procurement Programme (CLPP) had deviated from the planned activities as a result of the aggregation of a number of significant events. • Emergence of key Government Procurement Services (GPS) Frameworks in areas where DVLA had anticipated the requirement to undertake OJEU procurements. • Impact of Government Digital Services (GDS) intervention on the delivery of the digital agenda and the DVLA ICT Transformation Plan (ITTP). • Impact of Cabinet Office challenge on value for money from the existing PACT ICT contract and DVLA’s acknowledgement of the requirement for disaggregation of large contracts. • Delay in approval to recruit specialised resources to assist in the procurement of the TDP. As a result the programme went into Exception in August 2012 and was re-planned and resource gaps identified. The need for a delivery partner was reviewed as part of that exception process. It was anticipated that 'outcome based' procurements, probably via Cloudstore, would be used to fill the gaps. The Strategic Outline Case was approved by Board Investment Commercial Committee in November 2012.
Baseline: £6.96m
Forecast: £3.46m
Variance: -50.24%
Variance text: Funding of £6.96m was included in the DVLA Business Plan for FY 2012-13. This was reduced to £3.46m at the Agency's first quarter Executive Board financial review as a result of delays in obtaining approvals and revisions to Programme scope. Q2 budgets reflected the original Strategic Outline Business Case information which was subsequently revised and approved at Board Investment Commercial Committee in November 2012. Figures will be further refined as the Outline Business Case is prepared.
Whole Life Cost: £102.06m
WLCost text: 2012-13 Q2 financials reflected those presented in the original CLPP Strategic Outline Case (project and TDP costs) and were based on best estimates at the time over a ten year planning period (to be further refined as Outline Business Case options are evaluated).
Sourcefile: DFT_2013.csv

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