2014 Report details for project: BIS Shared Services

Project name: BIS Shared Services - there are 3 reports for this project: 2013, 2014, 2015
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Organisation: BIS (D3) - see all reports for this organisation
Report year: 2014 (data is from Sept 2013)
Category: Transformation - see all reports for this category
Description: A shared service solution for the BIS network will: - deliver a structural reduction in the cost base; - provide simpler, transparent and more integrated processes across the BIS family of organisations; and - secure continuous cost and process improvement through innovation and the application of a professional business focus. Shared services enables wider business transformation. Greater benefits will be realised as the service matures beyond transactional services to higher value ones. There are opportunities for shared services to support: - strategic procurement with effective compliance – managing the >£1bn contract expenditure of BIS and partners much more effectively, to deliver savings that could dwarf those from consolidating transactional services - real benefits from Clear Line of Sight – so that rather than being an initiative about consolidating end-year accounts, it can underpin strategic management of BIS and its partners with timely, accurate, valued and well-aligned financial management information
DCA (RAG): Amber
DCA text: The Amber status reflects the challenges faced with the continued movement of partner organisations to the new service during Phase 1, and finalising the timetable for future BIS Partner Organisations involved in Phases 2 & 3. In order to reduce the risk of delaying the on-boarding of clients (that have a higher level of readiness to others), a decision was taken to develop individual business cases for organisations identified for inclusion in the latter stages of the programme. The programme remains fully resourced and achieved go-live in October 2013.
Start date: 2011-05-04
End date: 2014-04-01
Schedule text: The project end date should read 01/04/15 (as per the Q2 2012/13 GMPP report). Additional scope was incorporated into the programme in 2012, in line with the objectives of the Civil Service Reform programme. The later project end date is an indicative date reflecting the enlarged scope of the programme. Given that work is being progressed under business cases dedicated to individual organisations, the end date cannot be finalised until all business cases have been completed.
Baseline: £3.79m
Forecast: £3.79m
Variance: 0.00%
Variance text: N/A
Whole Life Cost: £19.27m
WLCost text: The variance in whole life cost is a result of the enlarged scope. The original forecast for phase 1 was £12.74m (of which £0.8m was capital). Phase 1A requires an additional £1.5m to support increased costs of delivery relating to the system security requirements. Two organisations also have deferred go live dates (Insolvency and IPO) to February 2014 and additional costs of £0.3m are expected. The expected costs of phase 2 are expected to be £3.7m and phase 3 £1.1m
Sourcefile: IPA_2014.csv

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.