2014 Report details for project: Electronic Monitoring (EM)

Project name: Electronic Monitoring (EM) - there are 7 reports for this project: 2013, 2014, 2015, 2016, 2017, 2018, 2019
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Organisation: MOJ (D18) - see all reports for this organisation
Report year: 2014 (data is from Sept 2013)
Category: Transformation - see all reports for this category
Description: The aim of the Electronic monitoring Programme is to: • Deliver a service bringing the affordable requirements of stakeholders into scope in order to improve the service and provide best value for money. • Consider alternative approaches to the use of monitoring including its place in the outcomes of legislation, sentencing review framework, changing sentencing policy and in offender management • Support the development of a co-operative and constructive partnership approach to delivery through the engagement of key stakeholders across the criminal justice sector both in the project and following implementation of the contract(s) • Ensure that transition between old and new service is managed effectively and service levels and performance are maintained at the existing levels during this period, and ensure that the contract pricing structure, performance measurement system, data access and collection procedures and governance are fit for purpose and support delivery reflecting the NOMS regional structure. This includes the critical compliance with revised Government Information Assurance standards • Run a competition within EU regulation that stimulates the market and increases competition, delivers a smooth transition from old to new service and delivers a contract structure which generates best value for money, defends the Authority’s interests and reflects best commercial practice • Investigate and exploit new technologies providing appropriate reliability and security whilst reducing costs • Achieve significant budget reduction against current allocations on a like-for-like basis in line with CSR expectations
DCA (RAG): Amber/Red
DCA text: The Programme has an Amber-Red rating. This reflects the delays to the competitive process for the new service model (as a result of irregularities being identified in the existing service), the requirement to review the schedules as a result of the subsequent audit, the need to terminate and re-compete the Lot 3 competition. It also recognised the volume of work to be done before any contract award and that business continuity could be at risk if any further and unexpected delays occurred. Since then, the schedules have all been reviewed, quality assured by a QC for added assurance and final versions issued to preferred bidders. All the other recommended actions have either been undertaken or are in progress. The risk register has been redrafted to reflect the activity. Contract award of the new service is now expected in early June 2014.
Start date: 2011-05-10
End date: 2013-09-30
Schedule text: Since this report, there has been an audit of existing electronic monitoring services and subsequent referrals to the Serious Fraud Office. This has significantly delayed the progress to contract award, as the initial specification has been reviewed in light of the findings. Lot 3 (hardware) of the competition is being re-competed under an accelerated process. We are aiming for contract signature for Lot 1 (Services and System Integration), Lot 2 (Monitoring and Mapping Software) and Lot 4 (Network Service) in June 14 - with Lot 3 to follow shortly afterwards. A test run of the new tags will take place in December 2014 with full service commencement to start in early in 2015.
Baseline: £100.54m
Forecast: £33.42m
Variance: -66.76%
Variance text: The underspend variance is caused mainly by slippage on the programme and existing contract costs not being included in the £33.4m forecast which related solely to new contracts. Forecasts have been revised to take this into account in future reporting.
Whole Life Cost: £912.53m
WLCost text: Whole life costs are an indicative forecast at £529.2m based on interim submissions. This forecast will change when final bids are received in April 2014.
Notes1: Electronic Monitoring
Sourcefile: IPA_2014.csv

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