2015 Report details for project: ICT Re-procurement

Project name: ICT Re-procurement - there are 4 reports for this project: 2013, 2014, 2015, 2016
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Organisation: FCO (D13) - see all reports for this organisation
Report year: 2015 (data is from Sept 2014)
Category: ICT - see all reports for this category
Description: To maintain continuity of the following business critical ICT services as the existing contract expires by procuring new contract(s): - Firecrest: FCO's Microsoft based global desktop infrastructure (DI) and management contract with Hewlett Packard (H-P). Expired in Feb 2012 . - Service & Management Integration (SMI) supplier to manage the FCO's ICT contracts on the FCO's behalf. The Programme was established to prepare for and carry out the necessary procurement activity, put in place and transition to the DI and SMI contracts, maintain service continuity, enhance the systems and services and deliver significant cost savings in doing so.
DCA (RAG): Amber/Red
DCA text: Although some progress has been made against the Gate 4 Action Plan, the suppliers' transition plans have been revised and are currently showing completion in late April 2015 (SMI) and July 2015 (DI). In addition, the FCO is currently seeking approval to embark on a major Technology Overhaul (TO) of its ICT infrastructure. The full impact of TO on the DI and SMI contracts is still to be confirmed pending completion of the TO business cases and associated approvals.
Start date: 2011-01-01
End date: 2013-11-30
Schedule text: The project end date reported above is a forecast based on suppliers' latest transition plans and project closure activities. The SMI is currently on schedule to complete its transition by end-April 2015. For the DI this is currently scheduled to be completed by end-July but its plan is in the process of being re-baselined as at the publication date for this return.
Baseline: £53.40m
Forecast: £49.80m
Variance: -6.70%
Variance text: The above forecast underspend against the full business case budget provision is due to a combination of operational savings achieved from the new DI/SMI contracts and changes in the profile of investment in ICT infrastructure. However, these figures are in the process of being updated in light of the latest spend forecasts and significant changes to due to Technology Overhaul.
Whole Life Cost: £242.10m
WLCost text: The whole life costs include transition costs, operational costs and investment in the ICT infrastructure. A number of changes have yet to be incorporated in the figures above e.g. an increase in capitalised transition charges; accelerated stand-up of certain operational services and increased scope; and drawdown of additional project services. As noted above, these figures do not adjust for the impact of the wider Technology Overhaul project portfolio on the DI/SMI contracts currently going through the approvals process.
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Sourcefile: IPA_2015.csv

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