2015 Report details for project: MoJ Shared Services Evolve (SS Evolve) Programme

Project name: MoJ Shared Services Evolve (SS Evolve) Programme - there are 6 reports for this project: 2013, 2014, 2015, 2016, 2017, 2018
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Organisation: MOJ (D18) - see all reports for this organisation
Report year: 2015 (data is from Sept 2014)
Category: ICT - see all reports for this category
Description: The aim of the MoJ Shared Services Programme is to transform the approach to the provision of back office services in MoJ. The objectives are: • To contribute to savings identified in the HM Treasury Spending Review 2013 as part of the back office savings target, • To negotiate value for money, third party, supply contracts for future delivery of shared services to MoJ through exploiting established cross-government framework contracts offering scale economies, • To ensure the Ministry, and the existing customer-base already using the Shared Services office, continue to experience a reliable & efficient service across the range of back-office functions supporting priority frontline and transactional services for HR, Finance, Payroll and Procurement. The Programme is aligned to the Cabinet Office Strategic Plan: Next Generation Shared Services.
DCA (RAG): Amber
DCA text: The Delivery Confidence rating reflects the good progress made to date by the programme, but acknowledges the challenges still to come. The Shared Service organisation within MoJ experienced industrial action in Summer 2014. An agreement was reached with DTUS. There were slight disruptions to the business, but contingency measures were put in place which limited these. The programme is on track to move to the new Operating Platform in 2016.
Start date: 2009-10-04
End date: 2015-07-07
Schedule text: The Programme remains on schedule and continues to work to minimise risks to delivery. Commercial negotiations with SSCL completed to schedule and a contract to outsource the relevant back office services is in place as of 1st November 2014. Negotiations were supported by Cabinet Office. Work is progressing on planning transition activities including arrangements for incumbent suppliers, whose services will continue to be required up to the transition to the "Independent Shared Service Centre 2" (ISSC 2) Standard Operating Platform in 2016. A project recommendation was approved in October 2014 to defer the migration of Finance data from the legacy system. This transfer was aligned to the end of the 14/15 financial year. This was due to technical issues around data extraction from the old platform ready for the new platform. The data assurance testing is now complete and User Acceptance Testing (UAT) is now complete. Business readiness preparations are underway. The programme is due to exit Steady State and commence transformation. Some initial milestones have been missed as the transformation plan delayed but the programme is working closely with SSCL to bring the timetable back on track.
Baseline: £27.60m
Forecast: £30.50m
Variance: 10.50%
Variance text: The forecast now reflects the outcome of commercial negotiations with the Integrated Shared Services Centre (ISSC) 2 service provider and reflects the cost of the ISSC 2 service over the seven year period of the contract. The costs associated with the ISSC 2 service are offset by additional benefits.
Whole Life Cost: £357.30m
WLCost text: The Whole Life Costs reflect the change in approach, moving to an outsources service, utilising the Government's Next Generation Shared Services Strategy
Notes1: MoJ Shared Services
Notes2:
Sourcefile: IPA_2015.csv

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.