2016 Report details for project: ICT Re-procurement

Project name: ICT Re-procurement - there are 4 reports for this project: 2013, 2014, 2015, 2016
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Organisation: FCO (D13) - see all reports for this organisation
Report year: 2016 (data is from Sept 2015)
Category: ICT - see all reports for this category
Description: The Programme was tasked with procuring and transitioning to a new Service Management and Integration (SMI) service and a successor Desktop Infrastructure (DI) service to replace our business critical “Firecrest” managed service contract with the then incumbent, Hewlett Packard (HP). The Programme was established to prepare for and carry out the necessary procurement activity, put in place and transition to the DI and SMI contracts, maintain service continuity as the HP contract expired, enhance the systems and services and deliver significant cost savings in doing so.
DCA (RAG): Amber/Green
DCA text: The FCO is making good progress. Gate 4a (April 15) concluded that further good progress had been made on the Programme since Gate 4 (Sept 14), including a successful roll-out of the SMI toolset (also used by the DI) under joint FCO/SMI management. Subsequently, the DI phase two transition to new operational services has been completed with the last contractual transition milestone under review. The FCO, SMI and DI have made reasonable progress in responding to the other recommendations in Gate 4a, though it is acknowledged that more needs to be done (particularly on benefits management). Nevertheless the issues continue to be managed through an Action Plan. The FCO therefore considers it is in a good state of readiness for both successful Programme closure in Q1 2016 and on-going management of the BAU services. Programme Closure is slightly later than planned (end of Dec 2015) but the Programme remains on schedule for its IPA Exit Review (end Mar-early April 2016).
Start date: 2011-01-01
End date: 2015-12-18
Schedule text: Data not provided
Baseline: £27.29m
Forecast: £31.95m
Variance: 17.08%
Variance text: Variance mainly due to the need to keep the legacy disaster recovery site open for longer than planned (as the project to replace it has had delays) and additional SMI operational costs to extend the scope of the SMI service.
Whole Life Cost: £161.10m
WLCost text: The whole life costs include transition costs and operational costs. Previous returns also included costs to refresh and enhance the desktop infrastructure but these were superseded or impacted by the Technology Overhaul Programme. The ICT Procurement Programme was therefore descoped to remove its transformational elements and its budgeted whole life costs have been reduced accordingly. The descoped programme remains on course to deliver substantial operational cost savings.
Sourcefile: IPA_2016.csv

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.