2017 Report details for project: MoJ Future FM

Project name: MoJ Future FM - there are 3 reports for this project: 2017, 2018, 2019
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Organisation: MOJ (D18) - see all reports for this organisation
Report year: 2017 (data is from Sept 2016)
Category: Transformation - see all reports for this category
Description: The Future FM programme is the re-procurement of time expired Total Facilities Management contracts, covering the FM requirements of a number of Government Departments over a five year period, with an value of circa £288 million. The project also includes the reorganisation and improvemnet of the internal FM operational and contract managemnt (client) unit.
DCA (RAG): Amber
DCA text: The amber delivery confidence at quarter 2 was driven by two main factors, namely a) the lack of float in the plan to accommodate any delays in the multiple levels of approval between Programme Board and ultimate sign off by HMT and b) the risk of appeals associated with the transition to a new more capable Client Unit. Actions to improve delivery confidence include: 1. Early communication with the key stakeholders and approvers on the full business case to address questions and issues and ensure a smooth path through the various case approvals. 2. Early consultation with CO/HMT to obtain an approval for an extension to the existing Probation contracts to avoid the need to shorten the new contract mobilisation period. 3. Completion of the tender evaluation and recommendations (in progress) and evidencing affordability and value for money against existing baseline contract values. 4. On-boarding additional project team resources to cover the resourcing gaps and maintain progress on the plan timetable.
Start date: 2016-07-01
End date: 2018-04-01
Schedule text: The new contract commencement date has been moved back by four weeks due to an extension of time being awarded to bidders during the tender period. The overall start and end dates of the programme are unaffected by the extension of tender time. Tenders have been successfully received and the initial evaluation and moderation of the qualitative bids has been completed to time. The programme is on target to complete evaluation and commence the FBC approvals by early April 2017.
Baseline: £1.60m
Forecast: £1.60m
Variance: 0.00%
Variance text: Budget variance less than 5%
Whole Life Cost: £288.80m
WLCost text: The whole life costs include the one off project setup, delivery and mobilisation costs and the contract costs for the 5 year life of the new contracts. The cost also include the reorganisation costs associated with the new FM contract management unit. There are no variances from the previous forecast £288m whole life cost at this stage. The tender costs are currently being evaluated and the financial models for the FBC are in development.
Sourcefile: IPA_2017.csv

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