2019 Report details for project: Technology Overhaul

Project name: Technology Overhaul - there are 4 reports for this project: 2016, 2017, 2018, 2019
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Organisation: FCO (D13) - see all reports for this organisation
Report year: 2019 (data is from Sept 2018)
Category: ICT - see all reports for this category
Description: • Transformation: The FCO has committed through its corporate objectives to: “Transform the FCO’s ‘Official’ technology and deliver the flexible, reliable and modern tools our staff need to do their jobs” whilst “harnessing digital technology to transform the way that they work”. Technical Overhaul is the transformation programme engineered to meet these objectives by: • Providing reliable, resilient and easy to use technology across our global network • Enabling mobile and flexible working at ‘Official’ where possible, ‘Official-Sensitive’ where necessary • Providing customer interaction and service provisions which are digital by default, delivering information and knowledge management capabilities, encouraging innovation and collaboration
DCA (RAG): Amber
DCA text: We are approaching the final stages of the Programme. The UKHQ, PRAS (Reliability and Stability), Wi-Fi and Devices Projects are now complete, and our focus is on the remaining elements of Moving to the Cloud and KE2 (Knowledge Excellence). We continue with a phased approach for the rest of the work. As part of that, the migration of e-mail to the Cloud is now done, P drive (personal) data is in the process of being migrated, and new Team Sites are being created. Transformation work also continues under the behaviours-based Work Smarter campaign, and will evolve as we complete the transition to O365 in the Cloud. Work Smarter is helping to embed the necessary transformational change across the whole network, and is being championed by FCO senior management, who in turn are being supported by a small cadre of tech savvy staff or 'Tech Ninjas' to help them model new behaviours. A wide variety of materials and Technology Learning Adviser support is available to individuals and teams across the global network to enable them to find their best path to meaningful change.
Start date: 2015-11-01
End date: 2019-03-31
Schedule text: In order to support EU Exit planning, we have focussed on rolling out the remaining new O365 functionality (tools for information management and team collaboration) to EU Exit responders and EU Posts, with wider rollout to follow over the summer. We have agreed with the IPA and Treasury that we will consequently extend the Programme beyond the planned end date of 31 March, with an expectation that we complete activity and spend under the Programme by end August, and that we remain within budget as we do this. The IPA will do an Exit review in early July.
Baseline: £20.40m
Forecast: £24.97m
Variance: 22.00%
Variance text: Rollout of the Cloud Services started later than planned, which meant a re-profiling of approx. £3.5m from 2017/18 to 2018/19. This has not impacted the overall cost of the Programme.
Whole Life Cost: £120.00m
WLCost text: The Full Business Case part 2 as agreed by HMT and Cabinet Office in April 2017, approved the increase of programme costs to the stated figure. This was due to final contract prices being higher than originally anticipated. This figure is reported in real terms as at 2015 so does not include the effects of inflation. Our current forecasts are within this budget.
Sourcefile: None

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Acknowledgement: GMPP data has been re-used under the Open Government Licence.